Payroll Specialist

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Description

Title: Payroll Specialist
Classification: Non-Exempt
Reports To: Payroll Supervisor
$22 – $27 hourly

Position Summary: Supports all aspects of payroll processing for store personnel pay and information records, ensuring team member records are accurate in every transaction that affects their personnel record. Assist the Payroll Supervisor with payroll tasks, projects, and payroll team support as needed.

Essential Duties and Responsibilities:
• Compile payroll data, enter data or computers, and post wages and reconcile errors to maintain accurate payroll
records.
• Processes full-cycle payroll on a weekly basis while re-verifying approved payroll for accuracy.
• Prints, folds, and distributes payroll checks and direct deposit vouchers to team members and team members
working in the stores.
• Process termination reports and prepare and issue manual checks following federal & state legislative
compliance (including CA waiting time laws).
• Process wage garnishments and submit post-payroll deductions to the related agencies.
• Records data concerning the transfer of team members between departments and stores.
• Records changes in benefit deductions.
• Prepare periodic reports of personnel information, earnings, taxes, and deductions.
• Reviews and/or assists in the research of payroll issue resolution requests from management or HR, including
but not limited to stop payment requests, Direct Deposit reversals, processing manual checks, requested payroll
reports, and overpayment collections.
• Resolves internal and external team member issues by returning/acknowledging phone calls and emails in a
timely manner and providing responses and resolutions in a reasonable amount of time.
• Administers all payroll aspects related to 401K and NQP, including set up of deductions in HRMS, posting
payments to Principal, distributions, and reconciliation of deductions monthly.
• Provides input on department processes and helps document procedures.
• Prepare and issue paychecks.
• Respond to various agencies requesting employment verifications.
• Create new hire personnel records in the master record in HRMS with 100% accuracy.
• Prepare and send out letters to team members with checks returned to the office.
• Participate in quarter-end and year-end projects/tasks.
• EOY payroll audits (Moss Adams, 401K) collect data or coordinate of collection of data.

Knowledge and Skills:
• Knowledge of SAGE HRMS or related payroll software.
• Knowledge of automated timekeeping software.
• Experience with high volume, multiple entities, 401K, and NQP.
• Demonstrate organizational and planning skills.
• Excellent customer service skills.
• Ability to work in a collaborative environment.
• Ability to work independently in a time-sensitive environment.
• The ability to maintain confidentiality is mandatory.
• Ability to communicate clearly, timely, and accurately.
• Ability to develop and maintain cooperative working relationships.
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.
• Maintain a high level of accuracy and attention to detail.
• Must have the ability to analyze research and explain complex transactions involving multiple steps.
• Must be able to multitask, prioritize, and manage time effectively without sacrificing the quality of work.
• Full knowledge of CA payroll laws, concepts, and principles.
• Knowledge of Sage HRMS and time and attendance is preferred.
• Proficiency in PC skills, particularly Word and Excel.

Required Education and Experience:
• At least 3 years’ experience in payroll processing.
• High expectations for accuracy are expected.
• Experience with time and attendance software.
• Basic understanding of Spanish language; reading, writing, and speaking.

Physical Demands: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinet, and bend or stand, as necessary. May also have to do some light lifting of supplies and materials from time to time.

Position Type/Expected Hours of Work: This is a non-exempt level position; Monday–Friday, the schedule would be based on business necessity and coordinated through the reporting supervisor.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling the company’s goals and objectives.

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Requirements

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Required Experience

• California Consumer Privacy Act (“CCPA”) Notice to Applicants
• This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us.
• For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA.
• “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA.
• Information We Collect about Applicants
• We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.
• Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
• Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
• Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired.
• Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
• Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
• Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained.
• Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like.
• Purposes for Collection of Your Personal Information
• We use the above categories of personal information for the following business purpose(s):
• To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
• To conduct and verify background checks (where applicable).
• If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
• For security purposes.
• To obtain and/or maintain insurance policies and coverage.
• To comply with applicable federal, state, and local laws and regulations.
• To manage workers’ compensation claims and conduct workplace investigations.
• Third-Party Collection of Personal Information
• The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions.
• Additional CCPA Disclosures
• At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.
• Further, nothing in this notice restricts Vallarta’s rights or ability to:
• Comply with applicable federal, state, and local laws and regulations.
• Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
• Exercise its legal rights and defend claims.
• Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
• Detect and respond to unauthorized activity and security incidents.
• Protect against and report potential illegal activity and/or fraud; or
• Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.
• Contact Us
• For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.

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