Store HR/Safety Compliance Specialist (VFE)

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Description

Title: Store HR Safety Compliance Specialist
Classification: Non-Exempt
Reports to: HR Supervisor

The compensation range provided is in compliance with state-specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience, and other factors.
JOB DESCRIPTION

Position Summary:
Ensures compliance in accordance to company policies, procedures, federal, and state laws Monitors and ensures compliance of Human Resources and Safety Programs as directed by the Chief People Officer and Risk Management Director. Communicates company’s HR and Safety policies, procedures and practices to team members and store management. Replies to team member HR/Safety concerns, inquiries, and problems. Serves as Human Resource and Risk Management department primary compliance representative for store or warehouse.

Essential Job Functions, Duties and Responsibilities:
• Ensures all team members comply with Vallarta’s Core Values.
• Ensures all team members smile and greet all customers and team members while using the six steps of delivering extraordinary customer service.
• Ensures compliance in accordance to company policies, procedures, federal and state laws.
• Ensure all required federal and state law posters are posted in a visible area to all applicants and/or team members.
• Complies with staffing needs and assists in preparing job opening advertisements, and other related HR announcements as instructed by Chief People Officer.
• Ensures compliance by communicating all compliance issues/concerns to Corporate HR Management or Risk Management Department.
• Reviews with store director hiring needs and complies with submitting hiring needs form to corporate HR management.
• Ensures compliance of applicant vetting process and procedures; ensures applicant meets job requirements, conducts interviews, and obtains employment verifications.
• Ensures every new hire completes a Work Tax Opportunity Credit Survey.
• Hires all entry-level positions at the store and assists in hiring key positions with store director.
• Tracks all applications, applicants interviewed, applicants rejected/hire and ensures monthly pre-screen reports are submitted to HR.
• Ensures compliance of on-boarding paperwork; reviews paperwork is completed accurately, makes copies of all required documents, creates files for store and complies with new hire processing deadlines.
• Ensures compliance of I-9 process and procedures.
• Complies with federal laws and verifies the identity and employment eligibility of all persons hired using E-Verify.
• Complies with company policy, ensuring all new hires biometric fingerprint are registered at Logile clock.
• Facilitates new hire orientation in accordance to corporate HR guidelines.
• Ensures compliance and monitors the “1st Five” program for all new hires.
• Ensures new team members are given a tour of the store to include location of team member parking, time clock, eating areas, restrooms, schedules, emergency exists and disaster meeting area.
• Communicates any personnel issues and safety concerns to store director or warehouse director.
• Ensures department managers comply with submitting schedules per company policy, adhere to writing schedules that comply with the 5-hour and 7-hour rule and assigning lunch according to company policy.
• Complies in submitting HR/SD recap every Tuesday and emailing form to Receptionist (VTC.
• Must comply in attending weekly conference calls with Corporate HR Management and Risk Management to discuss any issues or concerns.
• Must attend HR/Safety meetings as requested.
• Ensures compliance of leaves of absence request, which includes requesting required documentation for leave of absences and submitting to Corporate HR Office.
• Ensures compliance and communicates approvals or denials of leave requests to team members and management.
• Ensures compliance of interactive process when work restrictions are required or requested by team members.
• Ensures compliance and monitors Full Time / Part Time classification reports and communicates discrepancies to store director and management.
• Represent the company at unemployment hearings when necessary; complies with presenting facts and documentation which supports reason of separation.
• Ensures compliance of performance evaluations by providing feedback on evaluation ratings.
• Identifies and communicates to Store Director and Supervisor current team members for possible promotions for open positions.
• Ensures performance evaluations are conducted according to company policy.
• Assists the Risk Management Department as a witness in workplace injury investigations of Team Members, as well as assists in coordinating appointments with the injured Team Member, relevant Store personnel, and Company’s investigator.
• Organizes and coordinates safety celebrations with Risk Management, and Store Director
• Communicates Company’s health benefits and financial wellness programs to team members and processes enrollment applications, cancellation, or changes.
• Organizes and manages annual open enrollment communications and election process.
• An employee relation specialist conducts investigations based on team member complaints to be inclusive of allegations of harassment, discrimination, bullying, and violations of company policies.
• Reports all team member complaints to Corporate HR Office and partners with HR management on resolutions of complaint.
• Ensures compliance through coaching, counseling, guiding, and training store management, of every level, in employment laws, injury reporting, investigation, and company policies as they relate to HR and/or Safety.
• Ensures training room, equipment used for training, and training materials are available and stored properly.
• Ensures compliance of sign off training topics and submits to Corporate HR or Risk Management Department.
• Complies with, as required, in transporting team members to the medical clinic due to work-related injury/illness, and for reasonable suspicion.
• Completes injury/illness form for all team members reporting injury or illness.
• Assist in completing necessary paperwork for terminations.
• Ensure compliance of pending short/over, missed punches, and meal period warnings.
• Ensures store director conducts termination meetings; ensuring final check, EDD pamphlet and termination report are provided; HR/Safety Compliance Specialist maybe present in termination meetings for cause as a witness only when necessary.
• Ensures compliance of name badge program for all team members; orders name badges for all new hire and submits badge replacement request every Friday; also ensures compliance of inventory of badges received and of those maintained at store.
• Complies with Risk Management Department in the development and implementation of Health and Safety Awareness Programs and Policies; Ensures compliance of safety meetings with the Store director and maintains safety meeting minutes.
• Helps maintain compliance of regulated practices in the stores with respect to Safety and Health inspections of the overall store, equipment, team member work behaviors, and complies with entering findings into the Company’s Compliance Audit Management System.
• Maintains team member file, stores all team member related documents and stamps received date on all documents to be filed daily.
• Monitors and tracks disciplinary action to ensure compliance of proper follow up needed to address Team Member policy or safety violations.
• Ensures team members are in compliance with Safety Shoe Program guidelines and submits shoe orders to Risk Management department.
• Ensures compliance and maintains store inventory of safety supplies, including Personal Protective Equipment, and timely submits safety supply orders to ensure adequate supplies are available within store at all times.
• Complies with and distributes safety-related equipment to Team Members as needed and ensures that proper equipment acknowledgments or safety training documents are completed by Team Members as required.
• Complies with holding team members accountable when safety supplies are lost or intentionally damaged pursuant to Company policy.
• Places orders of supplies with corresponding departments.
• Assists with ensuring the store complies with First Aid Supply and HAZMAT programs, to ensure costs are minimized, and Hazardous Wastes are properly and safely stored at all times.
• Complies with and helps coordinate processes such as training, reporting, distribution, and collection of important safety documents and assists in all aspects of team member accident investigations and procedures.
• Assist in other stores to cover vacation, leave of absence, open positions, and new store openings.
• Any other duties as assigned.

KNOWLEDGE, SKILLS AND, ABILITY

• Understanding of the English language; reading, writing, and speaking.
• Understanding of the Spanish language; reading, writing, and speaking.
• Basic operational use of standard office equipment (i.e., computer, printer/fax, etc.)
• Basic proficiency with Microsoft Office Suite products (i.e., Word, Excel, Outlook, etc.)
• Must be able to type at least 35 wpm.
• Must be able to handle and maintain confidential information.
• Must be able to build business relationships.
• Must be able to coach, counsel, guide, and train.
• Must be a critical thinker.
• Analytical; ability to identify problems and come up with solutions.
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HELPFUL SKILLS:

• Knowledge of Labor Laws and/or OSHA Regulations.
• Knowledge of Word, Excel, Power Point, Logile, and Office 365

JOB REQUIREMENTS:
• Understanding of the English language; reading, writing, and speaking.
• Understanding of the Spanish language; reading, writing, and speaking.
• Basic operational use of standard office equipment (i.e., computer, printer/fax, etc.)
• Basic proficiency with Microsoft Office Suite products (i.e., Word, Excel, Outlook, etc.)
• High school diploma or general education degree (GED); or equivalent combination of education and/or experience.
• Must exhibit a responsible, professional, and positive attitude towards the job and store personnel.
• Must have demonstrated excellent performance, and personnel relations building in current position.
• A minimum of 1-2 years in a supervisory capacity.
• Ability to commute to all district locations as required.
• Must be able to work a flexible work schedule, including evenings, weekends, and holidays.
• Must pass a background (credit, criminal, and DMV) check.
• Must have a valid Driver License.

Position Type/Expected Hours of Work
This is a Non-Exempt Level Corporate Position; Monday – Friday, 8:00am-5:00pm.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

For more information on this job opening, you may contact Clara Alvarado at (818)-8978945 or (818)898-0088 Ext. 1345 or Email: Clara.alvarado@vallartasupermarkets.com

#STOREHR #HUMAN RESOURCES #HR SPECIALIST #HR Management

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Requirements

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Required Experience

• California Consumer Privacy Act (“CCPA”) Notice to Applicants
• This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us.
• For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA.
• “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA.
• Information We Collect about Applicants
• We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.
• Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
• Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
• Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired.
• Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
• Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
• Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained.
• Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like.
• Purposes for Collection of Your Personal Information
• We use the above categories of personal information for the following business purpose(s):
• To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
• To conduct and verify background checks (where applicable).
• If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
• For security purposes.
• To obtain and/or maintain insurance policies and coverage.
• To comply with applicable federal, state, and local laws and regulations.
• To manage workers’ compensation claims and conduct workplace investigations.
• Third-Party Collection of Personal Information
• The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions.
• Additional CCPA Disclosures
• At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.
• Further, nothing in this notice restricts Vallarta’s rights or ability to:
• Comply with applicable federal, state, and local laws and regulations.
• Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
• Exercise its legal rights and defend claims.
• Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
• Detect and respond to unauthorized activity and security incidents.
• Protect against and report potential illegal activity and/or fraud; or
• Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.
• Contact Us
• For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.

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