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Risk Mgmt Compliance Coor

Store:   Santa Clarita – Headquarters Map

Wage: $25.00 - $29.00

Type: full-time

Description

Position Overview

The Risk Management Compliance Coordinator is responsible for ensuring the smooth operation of the office and administrative support functions, as well as providing general administrative support to the Risk Management Director, RM GL, and WC Managers in all the different areas of the office administration for both functions. The Risk Management Compliance Coordinator provides high-quality and timely support to the Risk Management Department in areas determined by the Director of Risk Management to provide necessary Administrative Assistance in all areas of Risk Management, including but not limited to safety supplies, the Gleason Inspection process, and CUPA and CERS administration.

General Duties and Responsibilities

· Responsible for support administration Gleason Sweep Sheet Program

· Ensure update and maintenance of accurate and up-to-date store inspection maps.

· Responsible for providing replacement ibutton and programming before issuing replacement ibuttons to stores.

· Responsible for conducting weekly performance conference calls with stores.

· In conjunction with Operations and DMs, determine maps and location of ibuttons based on the route’s risk or exposure.

· Responsible for managing and supporting the administration of Shoes for Crews Program

· Ensure accurate ordering, inventory, and allocation for Vallarta’s safety shoes program.

· Ensuring adherence to the program’s ordering policy

· Liaison between store, SFC, and Payroll Department in matters related to deductions, exchanges, defective products, or other administrative aspects of SFC program.

· Responsible for the administration of the stores’ safety supplies program

· Fulfillment of safety supplies orders for stores as needed.

· Working closely with vendors and VWT to ensure par levels, substitution, or new items are sourced timely and accurately to supply our stores.

· Maintaining running inventory of safety supplies

· Producing invoices for allocation of expenses to respective stores

· Keeping track (spreadsheet) of safety supplies expenditure

· Responsible for support administration of CERS, CUPA updating in respective web portals, and Gleason Sweep Inspections Program

· Assist with Risk Management communications (meeting agendas, mailings, meeting support)

· Responsible for incoming and outgoing mail, shipping, and receiving related to GL or WC

· Responsible for maintaining and producing ad-hoc reporting for GL and WC

· Other responsibilities as assigned by management (WC & GL)

Knowledge and Skills

· Knowledge of Microsoft Outlook, Word, and Excel preferred

· Being able to multi-task is a must.

· Proactive, helpful, professional, can-do attitude

· Flexibility to adjust to a very dynamic work environment

· Good reading, writing, and listening skills

· Must possess outstanding follow-up skills – able to take on a project from beginning to end.

· Neat, organized, able to work independently and interdependently, welcoming to internal customers (stores)

· Computer literate including spreadsheets, word processing, e-mail, web

· Able to adjust work schedule as operationally needed with Risk Management.

Required Education and Experience

· High School diploma or college AA/BA preferred

· Five years minimum administrative experience

Physical Demands

· Some travel 30% of the time on average

· Combination of working within the stores and corporate office

Position Type/Expected Hours of Work

This is a non-Exempt Level Position, Monday – Friday, 8:00 am-5:00 pm; the schedule would be based on a business necessity and coordinated through the reporting supervisor.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

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Privacy Notice (CCPA)

VALLARTA SUPERMARKETS

NOTICE TO JOB APPLICANTS (1/1/2023)

California Consumer Protection Act (“CCPA”)/California Privacy Rights Act (“CPRA”)

This notice explains to you, pursuant to the California Consumer Protection Act (“CCPA”)/California Privacy Rights Act (“CPRA”), how Vallarta Supermarkets, and related entities, (the Company), may collect your information in relation to your application for potential employment with the Company.

  1. Personal Information

For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA/CPRA, including consumers, employees, and job applicants.

“Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA/CPRA.

  1. Information We Collect about Applicants

We need you to provide certain information in order for you to complete your application for employment with the Company. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.

  1. Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
  1. Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
  1. Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired, and required as part of the hiring/employment process.
  1. Professional or Employment-Related Information. Depending on your role/duties with the Company, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
  1. Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
  1. Thermal or other Health-Related Information. If you apply in-person or come to our worksite(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained, and will only be obtained if required by law.
  1. Additional Information.  We may gather information about your potential employment with the Company, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. 
  1. Purposes for Collection of Your Personal Information

We use the above categories of personal information for the following business purpose(s):

  1. To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
  2. To conduct and verify background checks (where applicable).
  3. If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
  4. For security purposes.
  5. To obtain and/or maintain insurance policies and coverage.
  6. To comply with applicable federal, state, and local laws and regulations.
  7. To manage workers’ compensation claims and conduct workplace investigations.
  1. Third-Party Collection of Personal Information

The Company may use third-party vendors, such as Alliance Background, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions.

  1. Additional CCPA/CPRA Disclosures

At this time, the CCPA/CPRA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.

Further, nothing in this notice restricts the Company’s rights or ability to:

  1. Comply with applicable federal, state, and local laws and regulations.
  2. Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
  3. Exercise its legal rights and defend claims.
  4. Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
  5. Detect and respond to unauthorized activity and security incidents.
  6. Protect against and report potential illegal activity and/or fraud; or
  7. Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.