RM/GL Coordinator

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Description

Title: Risk Management General Liability Coordinator
Classification: Non-Exempt
Reports to: Risk Management and General Liability Manager

Job Description

Position Overview
The Risk Management General Liability Coordinator is responsible for ensuring the efficient operation of office and administrative support functions within the Risk Management Department. This position provides high-quality, timely administrative support to the Risk Management Director and the General Liability (GL) and Workers’ Compensation (WC) Managers.

The Risk Management General Liability Coordinator assists with various functions of Risk Management, including but not limited to safety supplies, the Gleason Inspection process, and CUPA and CERS administration, as determined by the Risk Management and General Liability Manager.

General Duties and Responsibilities
• Provide administrative support for the Gleason Sweep Sheet Program.
• Maintain and update accurate store inspection maps.
• Program and issue replacement iButtons to stores as needed.
• Conduct weekly performance conference calls with stores.
• Collaborate with Operations and District Managers to determine map layouts and iButton locations based on
risk or exposure.
• Support the administration of CERS, CUPA, and Gleason Sweep Inspection programs, including updating
required information in web portals.
• Assist with Risk Management communications, including meeting agendas, mailings, and meeting coordination.
• Handle incoming and outgoing mail, shipping, and receiving related to GL and WC.
• Maintain and produce ad hoc reports for GL and WC.
• Perform other duties as assigned by management (GL and WC).
• Customer Service & Empathy: A strong customer – centric approach with patience and empathy to handle
difficult conversations with customers/partners.

Knowledge and Skills
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Strong multitasking, organizational, and follow-up skills.
• Proactive, professional, and helpful attitude with strong attention to detail.
• Flexibility to adapt to a dynamic work environment.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively while maintaining professionalism with internal customers
(stores).
• Computer literacy, including spreadsheets, word processing, email, and web applications.
• Excel in a fast-paced environment.
• Handle sensitive and confidential information appropriately.
• Willingness to adjust work schedule as operationally needed by Risk Management.

Required Education and Experience
• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of five (5) years of administrative experience.
• Work experience related to insurance and Risk Management is a plus.
• Basic understanding of Spanish language; reading, writing, and speaking.

Physical Demands
May also have to do some light lifting of supplies and materials from time to time. Will be required to spend long hours sitting and using office equipment and computers. May require commute to stores, as needed. Travel required in California (30%). Combination of work within stores and the corporate office.

Position Type / Expected Hours of Work
This is a non-exempt position. Standard schedule is Monday through Friday, 8:00 a.m. – 5:00 p.m. Schedule may vary based on business needs and will be coordinated through the reporting supervisor.

This job description is not intended to be all-inclusive. Employees may perform other duties as assigned. All employees are expected to complete any reasonable task or request consistent with achieving company goals and objectives.

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Required Experience

California Consumer Privacy Act (“CCPA”) Notice to Applicants

This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us.

For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA.

“Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA.

Information We Collect about Applicants
We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.

• Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
• Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
• Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired.
• Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
• Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
• Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained.
• Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like.
Purposes for Collection of Your Personal Information
We use the above categories of personal information for the following business purpose(s):

• To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
• To conduct and verify background checks (where applicable).
• If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
• For security purposes.
• To obtain and/or maintain insurance policies and coverage.
• To comply with applicable federal, state, and local laws and regulations.
• To manage workers’ compensation claims and conduct workplace investigations.

Third-Party Collection of Personal Information
The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions.

Additional CCPA Disclosures
At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.

Further, nothing in this notice restricts Vallarta’s rights or ability to:

• Comply with applicable federal, state, and local laws and regulations.
• Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
• Exercise its legal rights and defend claims.
• Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
• Detect and respond to unauthorized activity and security incidents.
• Protect against and report potential illegal activity and/or fraud; or
• Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.

Contact Us
For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.

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